Notary Assistant

Location: Hong Kong SAR
Position Type: Full time contractual role
Contract Length: 3 to 6 months
Experience Required: None
Pay: Undefined (to be discussed)
Chinese language skills: Not required
Eligibility: Applicant must already have the legal right to work in Hong Kong

About the Position

Ravenscroft and Schmierer is seeking a motivated and reliable Notary Assistant to support our Founder and Notary Public, David Ravenscroft, in the daily operation of our busy notarial practice. This role is ideal for candidates who want hands-on experience in a professional environment, including those exploring legal administration, compliance, or corporate services.

​

You will work directly with clients, assist in the preparation of notarial documents, perform administrative tasks, and learn essential processes behind notarisation and apostille filings. No prior experience is required. Full training will be provided.

Who Should Apply

We welcome applications from individuals who:

• can work full time for 3 to 6 months

• already have the legal right to work in Hong Kong

• are organised, responsible, and detail oriented

• are comfortable communicating with clients in person, by email and by phone

• have an interest in notary work, legal administration, or compliance

• can learn new systems and procedures quickly

• want to gain professional experience in a respected international law firm

This opportunity is suitable for fresh graduates, gap year candidates, career explorers, or early career professionals.

Key Responsibilities

As a Notary Assistant, you will support the Notary Public by assisting with:

​

Client Communication and Coordination

• communicating with clients by email, telephone, and in person

• scheduling appointments and explaining required documents

• maintaining a professional and courteous manner at all times

Document Preparation and Notarial Work

• drafting notarial certificates based on templates and supervision

• compiling documents for notarisation

• preparing and submitting apostille filings to the High Court or relevant authorities

• organising physical and digital files for the Notary Public

Compliance and AML Work

• assisting with AML checks

• ensuring that all clients meet due diligence requirements

• maintaining proper recordkeeping and document accuracy

Systems and Tools

• assisting with client management software

• familiarity with COREMATTER is beneficial but not required

• maintaining orderly SharePoint or OneDrive folders

All tasks come with training and close supervision, making this an excellent entry-level role.

Candidate Profile

Successful candidates demonstrate:

• strong written and verbal English communication skills

• professionalism, courtesy, and discretion

• respect for confidentiality and compliance obligations

• excellent organisational skills

• ability to work independently after training

• strong attention to detail

• willingness to learn and take initiative

• confidence in assisting clients and supporting the Notary Public